Industries
Get your evenings back from the paperwork.
You spend the day on the tools, then the quotes, invoices and unpaid accounts wait for you at night. We put AI on the admin that piles up so the second shift stops eating your time at home.
Book a callThe admin waiting after a day on the tools
It is not the work on site that burns you out, it is everything after it. Here is where the hours go.
Quoting
Quotes, written at night
Every job priced from scratch after dinner, then re-priced when the scope changes. The quote that sits in drafts for a week is the job that goes to whoever answered first.
Invoicing
Invoicing and chasing payment
Turning a finished job into a sent invoice, then chasing the ones that go unpaid. Chasing money is the slow, endless job that never feels done and quietly hurts cashflow.
The phone
Missed calls and lost leads
Calls you cannot take with your hands full, enquiries that go cold because no one rang back, and the quote follow-ups you meant to send when the job went quiet.
Compliance
The paperwork that has to be right
SWMS, certificates of compliance, electrical safety certs, licence and insurance renewals, inductions. The forms that cannot be skipped and always land after hours.
Job admin
Job notes, photos and materials
Writing up what happened on site, sorting before and after photos, ordering materials for tomorrow and getting staff timesheets in for the week.
Reviews & socials
The marketing you never get to
Asking happy customers for a Google review, replying to the ones you get, and posting the odd job photo. You know it matters for local work, it just never reaches the top of the list.
Where AI Applied can take the load off
We start with the job stealing the most of your nights, using the tools you already run like ServiceM8, Tradify and Xero. A few of the places AI fits a trade well:
Quoting Agents
Quotes out the door in minutes
Turn a few job details into a priced, itemised quote you can send before you have left site, instead of writing it up at the kitchen table that night.
AI Receptionist
Never miss a job again
An AI receptionist answers the calls you cannot take with your hands full, books them in, and texts you the ones that need you, so leads stop going cold.
Workflow Automation
Invoices, payments and paperwork
Finished jobs turned into invoices, polite reminders chasing the unpaid ones on their own, and the repetitive job notes and compliance paperwork handled in the background.
Reviews Reply Agent
Reviews asked for and replied to
Happy customers nudged for a Google review at the right moment, and every review answered in your voice, building the local name that wins the next job.
Social Media Agent
Job photos posted for you
Your best work turned into tidy posts for Facebook, Instagram and your Google profile on a schedule, without you staying up to do it.
AI Consulting
Not sure where to start
If you just know the admin is too much, we sit down, find the one job eating the most of your evenings, and start there. No jargon, no big rebuild.
Frequently asked questions
Yes. We work with the apps you already run. The aim is to sit AI alongside your job management and accounting and take the repetitive work off them, not to make you switch systems or learn something new.
Very little once it is set up. We do the building and the wiring, and we keep what you have to learn to a minimum. The whole point is to give you time back, not hand you another app to manage.
Yes. We tune everything to your pricing, your trade and your tone, and you sign off before it goes live. Anything that needs your judgement still comes to you, the AI just removes the typing.
No. Sole traders often get the most out of it, because you are the one doing the quoting, the invoicing and the chasing at night. We usually start with that one job and prove it saves you time before doing more.
We can take the repetitive parts off you, pre-filling and drafting from the job details, but a person still checks and signs anything that carries legal or safety weight. AI does the typing, you keep the sign-off.
A free 30-minute chat. We talk through how your days and nights actually run, find the admin costing you the most time, and tell you honestly where AI helps and where it does not. No obligation.
Book a free 30-minute call
Book a free initial chat to get an idea where AI can fit into your business right now.
Pick a time to chatYou'll chat directly with Ben, AI Applied's founder, in Perth.
